EFTA00141803¶
Section 4 - List of Attachments¶
No Clauses¶
No Attachments¶
LIMITED-SOURCES JUSTIFICATION¶
IAW FAR 8.4 13.106-3¶
-
REQUIRING AGENCY: DOJ/Bureau of Prisons, MCC New York, 150 Park Row, New York, NY 10007
-
NATURE/DESCRIPTION OF ACTION: Limited Sources Justification in accordance with FAR 8.405-6(a)(1)(A) and 13.106-3(b)(3)(i). Urgent and Compelling Need.
-
DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S: The Agency requires two (2) Nicevision Professional Smart Video Recorder Digital Video Systems to be supplied and installed at MCC New York. This requirement includes the provision of all equipment and labor for the replacement of existing DVR system with an upgraded NVR system. MCC New York has two ninety six (96) channel DVR’s which have failed repeatedly, leaving critical areas of the institution without video coverage. There are no OEM replacement parts available for purchase to repair the recorders. The current recorders use obsolete technology that cannot be upgraded without upgrading the equipment. The current equipment is unsupportable, unreliable, and has exceeded its life expectancy. Cameras and records are an essential component that support a safe and secure environment for both inmates and staff. It is unusual and compelling urgency to meet this requirement to maintain supervision of exit doors in the inmate housing areas, safeguarding government property, and to avoid seriously bodily harm.
The estimated value of this requirement is $696,108.99¶
-
AUTHORITY: Acquisition is conducted under the authority of the Multiple-Award Schedule Program - 41 U.S.C. 152(3). In accordance with FAR 8.405-6(a)(1)(A) and 13.106-3(b)(3)(i) an urgent and compelling need exists, and following the procedures would result in unacceptable delays.
-
DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED: MCC New York is a Federal Prison and safety and security is of the utmost importance. A proper functioning security system is vital to carrying out our mission. The procurement of the NICE Vision upgrade will allow appropriate video storage, playback and still images capture, as well as the ability to control the PTZ camera for security needs within a prison setting where video footage is reviewed routinely to determine improper activity within the institution and is often used to support legal cases. Failure to have this capability puts the institution at an extreme risk and liability. Additionally, we lost recording capabilities in some areas which made this an urgent and compelling need. Failure to make this award immediately would result in safety and security concerns for staff and inmates and increase liability to the government.
SigNet Technologies, Inc. (SigNet) is the current provider of all Digital Video Recording Systems Maintenance Services for the Bureau of Prisons (BOP). These services are procured under Blanket Purchase Agreement DJBP00700NASBPA113. SigNet is also an approved distributor of NICE products and can provide the required supply of equipment and installation of the upgraded system under the terms and conditions of Federal Supply Schedule GS-07F0322T¶
The recording system, required to be connected to the existing BOPNET (Bureau of Prisons Network) WAN system, must follow strict IPV6 protocol standards. Currently, the NICE Whole System is approved for BOPNET and is maintained by SigNet under the terms and conditions of GS-07F0322T. Any other system that has not been approved must be vetted and evaluated prior to utilization. This process would take between six months to one year.¶
SigNet is ready to receive the delivery order for the supply and installation of the NICE recording system.¶
-
BEST VALUE: Pricing proposed is comparable to previous prices paid for similar requirements and is in line with the government estimate provided by Bureau’s facility staff. It is in the government’s interest and in my determination, issuing an order under the terms of GS-07F-0322T represents the best value for this requirement consistent with FAR 8.404(d).
-
A DESCRIPTION OF MARKET RESEARCH CONDUCTED AND THE RESULTS: A brief review of the contractor listing for FSS 84, SIN 246 601 revealed SigNet holds a current FSS contract. SigNet is a known contractor who has established a record of satisfactory performance in servicing security systems across the Bureau. SigNet is capable of meeting the requirement at a reasonable price and due to the urgency in obtaining this equipment, no other sources were considered.
EFTA00141805¶
-
ANY OTHER FACT SUPPORTING THE JUSTIFICATION: In accordance with FAR8.405-6(a)(2)(iv), this justification will not be posted to the Government Point of Entry (GPE) due to security risks. A public posting that MCC New York currently has an unstable and often-inoperable video recording system, could potentially endanger inmates and staff safety.
-
ACTIONS TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITIONS: This action is necessary due to existing security concerns of failing equipment that is essential to the safety of staff and the inmate population incarcerated at MCC New York. Future requirements of similar magnitude will be ordered in accordance with the procedures at FAR 8.405-1(d) on a competitive basis as circumstances allow.
TECHNICAL CERTIFICATION:¶
I hereby certify that the supporting data provided by the technical and requirements personnel that for the basis for justification is complete and accurate to the best of my knowledge.¶
MCC New York, NY¶
CONTRACTING OFFICER’S CERTIFICATION:¶
In accordance with FAR 8.405-6(d) and BPAP 8.405-6, I certify this justification is accurate and complete to the best of knowledge and belief.¶
SUBMITTED BY:¶
MCC New York, NY¶
Field Acquisition Office¶
CONCURRENCE:¶
MCC New York, NY¶
Field Acquisition Office¶
Acting Procurement Executive¶
EFTA00141806¶
APPROVAL:¶
Assistant Director for Administration Competition Advocate¶