U.S. Department of Justice
Memorandum
Federal Bureau of Prisons



EFTA00141789

U.S. Department of Justice
Memorandum
Federal Bureau of Prisons



MCC New York

150 Park Row

New York, NY 10007



September 6, 2018

FROM:

<table border="1"><tr><td>SUBJECT:</td><td>Request to Exceed Work Request Funding Limitation</td></tr><tr><td></td><td>MWR #8158 - Replace Camera System</td></tr><tr><td></td><td>MCC New York</td></tr></table>

It has come to my attention that the work request referenced above will require MCC New York to exceed the $10,000.00 work request funding limitation. Therefore, I am submitting this request for approval to exceed the funding limit policy. This request is submitted in accordance with the guidelines set forth in Facilities Operations Manual, PS4200.12, Chapter 2, Page 4.

The statement of work for this project is as follows: This MWR is required to replace (2) DVRs for the NICE camera system, the encoders and decoders as well as rack mounts and power supply, the server, purchase a recorder redundancy license for 350 channels, install 272 cameras and upgrade software for said systems. The vendor will also provide 4 hours of on-site training for operators and administrators.

I certify that materials have not been ordered and construction work has not been performed on the minor work request referenced above.

<table border="1"><tr><td>Work Order Estimated Cost:</td><td>$800,000</td></tr><tr><td>Funding by Decision Unit:</td><td>E1</td></tr><tr><td>Estimated Staff Man-Hours:</td><td>800</td></tr><tr><td>Estimated Start Date:</td><td>December 1,2018</td></tr><tr><td>Estimated Completion Date:</td><td>February 9,2019</td></tr></table>

EFTA00141790

All supporting documentation is attached for your reference. If you have any further questions or concerns regarding this matter, please contact me.

Attachments: SCI, IGE

EFTA00141791

2.5 - Schedule of Cost Input (SCI)

<table border="1"><tr><td>Date</td><td>8/24/2018</td><td>Request</td><td>Initial</td></tr><tr><td>Institution</td><td>MCC NEW YORK</td><td>Category</td><td>General Repairs</td></tr><tr><td>Project Title</td><td colspan="3">Replace Camera System</td></tr></table>

<table><thead><tr><th rowspan="2" colspan="2">Object Class</th><th colspan="3">FY18</th><th colspan="3">FY19</th><th colspan="3">FY20</th></tr><tr><th>POS</th><th>WY</th><th>$ x 1000</th><th>POS</th><th>WY</th><th>$ x 1000</th><th>POS</th><th>WY</th><th>$ x 1000</th></tr></thead><tbody><tr><td colspan="2">11.1 Full-Time Permanent</td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="2">11.5 Other Personal Compensation</td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="2">12.1 Personal Benefits: Civilian</td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="2">21.0 Travel and Transportation of Persons</td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="2">22.0 Transportation of Things</td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="2">23.2 Rental Payments to Others</td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="2">23.3 Communication, Utilities and Miscellaneous Charges</td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="2">24.0 Printing and Reproduction</td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="2">25.0 Other Contract Services</td><td></td><td>19</td><td>767.4</td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="2">26.0 Supplies and Materials</td><td></td><td></td><td>32.6</td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="2">31.0 Minor Equipment</td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="2">32.0 Land Structures</td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="2">Total</td><td></td><td></td><td>800.0</td><td></td><td></td><td>0.0</td><td></td><td></td><td>0.0</td><td></td></tr><tr><td colspan="12">Total 800.0 Total in Dollars $800,000.00</td></tr><tr><td>Current Conditions</td><td colspan="11">Currently, MCC New York has two ninety six (96) channel DVR&#x27;s which have failed repeatedly, leaving critical areas of the institution without video coverage. There are no OEM replacement parts available for purchase to repair the recorders. The current recorders use obsolete technology which cannot be upgraded without upgrading equipment. They are unsupportable, unreliable, and have exceeded their life expectancy. Cameras and recorders are an essential component which supports a safe and secure environment for both inmates and staff.</td></tr><tr><td>Proposal</td><td colspan="11">We propose to hire a contractor to replace two existing ninety six (96) channel DVR&#x27;s with a new three hundred fifty (350) channel NVR systems configured at 4CIF, 15FPS to RAID 6 array for 14 days, provide a redundant recorder in a Plus (1) one configuration, replace the existing AMS server and Decoder, install two hundred seventy two (272) cameras, and provide four (4) hours total of on-site training for operators and administrators on the latest software package.<br>a. MCC New York, 150 Park Row, NY, NY<br>b. N/A<brc. N/A<brd. N/A<bre. N/A<brf. Quote<brg. Contractor, In-House<brh. Contractor: Communications ($767,421.25), In-House: Electrical ($325,78.75)<bri. N/A<brj. This project will comply with all FBOP Technical Design Guidelines, seismic zone requirements, environmental compliance, Life Safety, NFAA, ADA-ABA, and Federal, State, and Local codes and regulations as applicable to this project.j. Compliance has been addressed as applicable to this project, inclusive of FBOP Technical Design Guidelines, seismic zone requirements, environmental compliance, Life Safety, NFAA, ADA-ABA, and Federal, State, and Local codes and regulations.k. N/A</td></tr></tbody></table>

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