EFTA00108113 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST ## INTRODUCTION: The General Post Orders are designed to aid each Correctional Officer in understanding the correctional philosophy of the Bureau of Prisons, and as a basic guide to the policy and operations within your facility. It should be emphasized that these post orders are not intended to be a substitute for Bureau of Prisons policy, and should not be interpreted as such. The primary purpose is to provide the Correctional Officer with a general review of correctional procedures and serve as a resource to locate more detailed and specific information. Although the information in the General Post Orders is not classified, it will be treated as “Restricted”. Caution should be exercised to assure that this material is not disseminated to unauthorized persons. PERSONAL APPEARANCE: All necessary articles of Officer’s clothing are issued without cost. (Uniform allowance) It is the officer’s responsibility to present a neat, professional appearance at all times. Only authorized Bureau of Prisons clothing is approved for wear while on duty of any post. If you wear a blazer, or a long sleeve shirt, you are required to wear a tie. Shoes should be shined at all times. All staff are required to wear the stab resistant vest which is supplied by the Bureau. POSTED PICTURE FILE: The posted is picture file is reserved for inmates considered as serious escape risks, sexually deviant, or who have a record of extreme assaultive behavior, etc. Inmates will be placed on this status by the SIS Department. Officers are required to review and sign this file on a monthly basis in order to be familiar with these inmates; especially those assigned to their work details or housing units. The Electronic Posted Picture Files are located on the sally port BOPWare Program for MCC New York. POST ORDERS: Post Orders are general instructions designed to aid the Correctional Officer in the daily operation of each custodial post. Each officer should review the Post Orders, prior to assuming the post for the first time, during a quarter. The master file of the Post Orders are maintained in the Lieutenants’ Offices. A copy of the Post Orders shall also be kept on site, if adequate facilities are available to prohibit offenders from having access to them. Post Orders are to be treated as “Confidential” and kept secured and away from inmates at all times. No changes will be made to the post orders without authorization from the Captain. December 7, 2018 Sensitive But Unclassified Page 1 of 29 EFTA00108114 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST ## EMERGENCY PROCEDURES EMERGENCY PLAN IMPLEMENTATION: Each officer is required to review the fifteen basic emergency plans which are located in the Command Center. Each staff member is required to sign indicating they have reviewed the contingency plans for the year. During emergency situations, officers assigned to a specific area are responsible for the accountability of all inmates and staff in their areas unless otherwise directed. EMERGENCY WARNING SYSTEMS: The Control Center serves as the central receiving area for emergency warnings. The Control Center Officer will immediately notify the correctional supervisor and other authorized officials in order to summon help to the designated areas. *Any person held hostage shall be considered under duress, and any orders issued by such person, regardless of rank, and including the Warden, shall be disregarded. TELEPHONE "222": This number is a system for reporting emergencies at the institution. Whenever possible, remain on the line to relay necessary information to the Control Center. If a situation occurs that makes it impractical to remain on the line, be sure the telephone is ringing the Control Center before leaving the immediate area. This number also rings into the Correctional Supervisor’s Office. The "222" telephone system will be tested weekly. ## BODY ALARMS: "Body Alarms” should be considered only as an auxiliary to the emergency alarm system telephone number 222, and do not supersede the dial alarm if a telephone is convenient or appropriate to use. Only the “general area,” e.g., specific unit, can be determined by the Control Center when this alarm is used. Officers will not tamper with or attempt to repair the transmitter units. The body alarm tests will be conducted in the following manner. The Control Center Officer will contact the staff member with the body alarm advising them that a body alarm test is being conducted. The Control Room Officer will verify the body alarm number and direct the staff member to activate the body alarm by depressing the red button located at the top of the unit. Once the test has been successful the Control Room Officer will advise the staff member that the test was a good test, and advise them to clear the alarm and conduct a radio test. After performing this procedure the unit is now ready to receive radio transmissions and send an alarm to summon staff assistance if needed. ## WATCH CALLS: December 7, 2018 Sensitive But Unclassified Page 2 of 29 EFTA00108115 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST The watch call is an official report that everything on an officer's post is secure and in good order. Watch calls are made every thirty (30) minutes from 6:00 p.m. to 6:00 a.m. All officers should identify the watch call, and state his/her name and post. Watch calls will be made between the hours of 6:00PM and 6:00AM by dialing "333" using the telephone. ## EQUIPMENT: Equipment needed varies with each assignment and is outlined in the individual Post Orders. Generally, equipment issued will be a combination of keys, portable radio, and detail pouch. A flashlight is required during the evening and morning watch shifts. - Flashlight: Flashlights and batteries are issued as needed from the Control Center and are receipted by key chits. All morning watch and evening watch officers are required to have a flashlight as part of the equipment for the post. Flashlights remaining on the unit need not be receipted for with key chits. Replacement batteries are available from the Security Officers, on an exchange basis. - Radios: Radios are for employee use only. Employee using portable units normally identify themselves by stating their name and/or location/job assignment. Radios are issued by the Control Center and are receipted for with a key chit. Officers will have a radio only when specific assignments require its use. For emergencies, portable radios provide a direct contact with the Control Center. - Keys: Keys issued to employees will be receipted by metal key chits. Only the necessary keys to work a specific job or assignment will be issued. Officers carrying keys away from the institution will be instructed to return them immediately. Employees are responsible for the number of keys included in any set issued to them and will never remove keys from the set. Upon receipt of keys, each employee has the responsibility to count the number of keys on each set. December 7, 2018 Sensitive But Unclassified Page 3 of 29 EFTA00108116 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST - Detail Pouches: Each employee in charge of a detail assumes responsibility for the custody, control and conduct of all inmates assigned to his/her detail. Both Unit Officers and those staff members having details will pick up their detail pouches prior to reporting to their assignment, and are responsible for turning them in at the end of the working day. - Body Alarm: Unit Officers assigned to posts with body alarms are required to carry the body alarm on their person on every shift. If an individual is relieved from a post that is assigned a body alarm, the relieving officer will be given the body alarm to carry. Normally, body alarms will not be removed or carried from the post to which assigned but should it become necessary, the Control Center MUST be contacted and the staff member given authorization to move with the body alarm. The purpose of this is to allow the unit Officer to be in constant communication with the Control Center. A check of all issued units for proper functioning will be made at the beginning of every shift. Further instructions in the utilization of these transmitters will be explained in the Chapter entitled Emergency Procedures. KEY CHITS: Metal key chits are used as receipts for obtaining most equipment that you will be using. Replacement chits are available through the Security Officer. Key chits will not be left in the Control Center at the end of the work day, or upon return of the equipment. Paper tags/Paper chits utilized as key chits are not authorized. Use of any item other that a metal key chit will be subject to the approval of the OPS LT. Temporary Chits can be obtained from the Lieutenants' Office ## SECURITY AND ACCOUNTABILITY: Conduct daily security inspections of your entire area, paying particular attention to any defective locks or the tampering of locks, windows, doors, etc., and report the findings to the Operations Lieutenant in a timely manner. Daily security inspections of your entire area are required and are vital to the security of the institution. Minor repairs will require a work order to the department concerned through the Captain's Office. Defective locks will be brought to the attention of the Operations Lieutenant immediately. Security inspections shall be supplemented with periodic searches by regular search teams. The searches will be initiated by the Operations Lieutenant, under the direction of the Captain. As a Unit Officer, you are responsible for the accountability of your details, authorized lay-ins, and unassigned December 7, 2018 Sensitive But Unclassified Page 4 of 29 EFTA00108117 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST inmates. Report all absences to the Operations Lieutenant immediately and follow through to determine the location of the inmate(s). If the inmate should return, notify the Operations Lieutenant. Detail supervisors will screen carefully all individual inmate requests to leave their assigned area. This would include requests to go to the hospital and other areas and departments at times other than regularly scheduled for the department activity. Ensure that inmates in your area are authorized to be there and require those under your supervision to remain in their area. Allow inmates on scheduled call-outs ample time (Approx. 10 minutes) so they may arrive at the calling department at the time specified. ## INMATE DISCIPLINARY PROCEDURES INCIDENT REPORT: Informal resolution of incidents involving violations of institutional rules or regulations is encouraged. However, when an officer witnesses or has a reason to believe that a violation of institutional rules has been committed by an inmate, the officer will prepare an incident report and forward it to the appropriate correctional supervisor. The correctional supervisor may informally resolve of the incident report or forward the incident report to the Unit Disciplinary Committee for further disposition if indicated. As these reports can be subpoenaed into court as legal evidence, all reports must be printed in ink or typed. - INVESTIGATION: The investigations should be conducted within 24 hours from the time the violation is detected, unless circumstances beyond the control of the investigator intervene. The investigating officer will usually be a Lieutenant. The inmate will be given a copy of the incident report by the investigating officer at the beginning of the investigation. The investigator should also read the charges to the inmate and obtain the inmate’s statement concerning the incident. After thoroughly investigating the incident, the inmate does not receive a copy of the investigation. However, should the case be forwarded to the Unit Disciplinary Committee, ultimately, the investigation may be given to the inmate’s staff representative for use in the presentation on the inmate’s behalf. UNIT DISCIPLINARY COMMITTEE: The authority to impose minor disposition and sanction shall be delegated to staff members of an inmate’s unit. The Unit Manager will be responsible for the membership and supervision of thee Unit Disciplinary Committee (UDC) as set forth in the Unit Plan. The UDC can function with December 7, 2018 Sensitive But Unclassified Page 5 of 29 EFTA00108118 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST less than two(2) members. Where an alleged violation of institution rules or regulations warrants consideration for other than a minor sanction, the charge may be referred to the Disciplinary Hearing Officer for hearing and disposition. - DISCIPLINARY HEARING OFFICER (DHO): The DHO shall conduct hearings and make findings, and may impose appropriate sanctions on incidents of inmate misconduct referred to him/her for disposition. - OFFICER RESPONSIBILITY: All Correctional Officers should make a concentrated effort to ensure that incident reports contain the precise details of action(s) being reported. All facts about the incident which are known by the officer should be recorded. If there is anything unusual about the inmate’s behavior, this should be noted. Completed incident reports should be forwarded to the Lieutenants’ Office as soon as practical for disposition. Further information can be found in Program Statement 5270.07 ## ADMINISTRATIVE REMEDIES: Administrative Remedies are formal complaints submitted by inmates concerning problems they were unable to resolve through normal channels. The inmate is to request the Remedy Form (BP-8, BP-9, and BP-10) from the Unit Team. It is normally returned to the Unit Team for processing, although the inmate may mail directly to the Region or Central offices for sensitive matters. ## ENFORCEMENT OF RULES AND REGULATIONS: All staff members must be familiar with the Inmate Discipline Program Statement. The rules and regulations must be adhered to, with firm but fair tactics used. You may at times be able to correct an inmate without writing an incident report. However, if the inmate's violation of the institution's rules and regulations is of a serious nature, an incident report must be written. December 7, 2018 Sensitive But Unclassified Page 6 of 29 EFTA00108119 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST ## SECURITY INSPECTIONS PURPOSE OF INSPECTIONS: Security inspections are necessary to control the introduction of contraband and prevent escapes. One of the chief duties of the Chief Correctional Supervisor is to establish a formalized plan of inspections that will cover every part of the institution at least once a week. In general, these inspections include doors, locking devices, fire extinguishers, grills, windows, building walls, perimeter walls, etc. Inspections are required even if no discrepancies are found the day prior. All staff will conduct inspections within their area of responsibility for contraband and security violations. The staff will report any discrepancies to the OPS LT, and prepare a Minor Work Request to correct the concern. Staff responsible for their department will initial the security inspection form located by the control centers indicating they have checked their area of responsibility. ## SEARCHING INMATES: The human body can serve as a potential hiding place for contraband. For that reason, it may become necessary to strip and search an inmate at various times. Further information regarding the proper techniques for searching an individual can be found in institution policy and the Correctional Services Manual. In order to prevent the introduction of contraband, routine and unscheduled searches of inmate's person, housing units, work areas, or other facilities used or frequented by inmates must be conducted. This will include thorough searches of inmate's clothing, personal property at the time of admission; searches of inmate's person and quarters when it is suspected he/she is concealing contraband; his/her place of work, recreation areas on a routine or unscheduled basis as directed by supervising personnel. Such searches may be initiated on an individual inmate basis, or mass searches may be ordered when contraband is suspected of being in the possession of unknown individuals. Pat Searches: Pat searches will be conducted on a routine basis solely as a means to control contraband. Before a pat search is conducted, the inmate will be asked to remove any head gear and the contents out of his/her pockets. The head gear and personal effects will be inspected after removal and placed out of reach from the inmate. Male and female inmates will be pat searched in the same manner, with the exception of the chest area. A staff member will search the female inmate's chest area using the back of the hand. Pat searches of the male inmate and the rest of the female inmate will be done with the inside, (palm and fingers), of the hand. The pat search will be conducted according to the procedure described on the approved Bureau pat search video tape. December 7, 2018 Sensitive But Unclassified Page 7 of 29 EFTA00108120 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST ## § 115.15 Limits to cross-gender viewing and searches. As of August 20, 2015, or August 21, 2017 for a facility whose rated capacity does not exceed 50 inmates, the facility shall not permit cross-gender pat-down searches of female inmates, absent exigent circumstances. Facilities shall not restrict female inmates' access to regularly available programming or other out-of-cell opportunities in order to comply with this provision. See the Program Statement Searches of Housing Units, Inmates, and Inmate Work Areas, or current version of this policy. Post assignments may not be restricted on the basis of gender. Institutions will evaluate operational concerns consistent with collective bargaining obligations, the Master Agreement, and other laws, rules, and regulations. The agency will continue to comply with Title VII and other Equal Employment Opportunity Commission authorities in implementing this policy. (c) The facility shall document all cross-gender strip searches and cross-gender visual body cavity searches, and shall document all cross-gender pat-down searches of female inmates. ## Visual Search(Strip Search): All inmates entering the institution from court, transfers or trips out in the community, will be visually searched (strip searched), and screened with the hand held metal detector. Inmates will also be visually searched when leaving the institution for any reason, including release. A thorough search of the inmate's clothing will be completed. Except in emergency situations, all strip searches will be conducted by a staff member of the same sex as the inmate. At least one male and one female staff will be available 24 hours a day to conduct visual searches. December 7, 2018 Sensitive But Unclassified Page 8 of 29 EFTA00108121 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST ## CONTROL OF CONTRABAND: Each officer should make a concentrated effort to make frequent searches of living quarters, utility corridors, and other areas in order to eliminate contraband, giving special attention to items which might be used in an escape attempt. Contraband may be best defined as any item or article inside the institution that was not issued by the institution, purchased in the commissary, purchased through approved channels, or approved by an appropriate staff member. All contraband seized must be placed in the log book in the Lieutenants’ Office listing item, date and inmate. When money is confiscated, the appropriate receipt, available from the control center and/or ISM must be utilized. All coin and any currency is to be confiscated and duly recorded. During regular duty hours, contraband funds along with the confiscation forms are taken to the Cashiers Office. During non-duty hours, the confiscated funds and accompanying form will be placed in the night depository, located in the control center, until the next regular working day. Contraband, other than money, should be recorded on the Confiscation and Disposition of Contraband form and should accompany the confiscated articles. ## SEARCHING INMATE LIVING QUARTERS: When making a search of an inmate’s living quarters, each officer should make sure that nothing is destroyed in the process. Officers should make every effort to return all articles to their place, excepting things which are determined to be contraband and are removed. ## COMBINATION LOCKS: Inmates are authorized to purchase combination locks from the commissary for individual use. The key ways are not to be plugged; any lock having a plugged key way will be considered contraband and will be seized as contraband ## CIM (SEPARATIONS) All inmate movement in MCC New York is supervised by staff members. There are serious security and safety concerns regarding the inmates housed in MCC New York and their CIMS status. An inmate’s CIMS status is confidential and will not be shared with any inmate(s). The unit separations roster is a sensitive, confidential item which must be safeguarded at all times. The various inmate programs at MCC New York are scheduled by floors. This has been arranged to provide the inmates with a safe and secure environment during the appropriate program. This also alleviates the CIMS concerns for each program. The institution has determined separatees will not be December 7, 2018 Sensitive But Unclassified Page 9 of 29 EFTA00108122 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST housed on the same unit, therefore the programs should be clear of all separatees. It is the Unit Officer’s responsibility to ensure all inmates are checked for CIMS concerns prior to any escort off of the unit. The Unit Officer will check the Unit separations roster to ascertain if the inmate’s name appears on the roster. Ensure all inmates are checked for CIMS concerns prior to any escort off of the unit. The Unit Officer will check the unit separations roster to ascertain if the inmate’s name appears on the roster. If the inmate’s name does not appear on the roster, the inmate is cleared to be escorted off of the unit. If the inmate’s name does appear on the separations roster, the Unit Officer must clear the inmate prior to allowing the inmate to be escorted off of the unit. Inmates must be properly cleared by the Unit Officer and requesting staff member prior to any escort. The requesting staff member must clear all inmate movement to their area with the C&A Officer at extension 5123. The C&A Officer must clear the inmate prior to the inmate departing from his/her assigned housing unit. The Unit Officer must also clear the inmate with the C&A Officer prior to allowing any inmate to depart from the unit. Even though, the Hospital Officer or the Visiting Room may be clearing the inmate(s), it is the Unit Officer’s ultimate responsibility to ensure the inmate has been properly cleared. The Unit Officer must review the Unit Separations roster and check for the inmate’s name and register number on the roster. If the inmate’s name does not appear, the inmate is cleared for movement, and you do not need to contact the C&A Officer. If the inmate’s name does appear on the Separations roster, the Unit Officer must contact the C&A Officer at extension 6468 and clear the inmate prior to allowing the inmate to depart from the unit. Inmates must be properly identified and pat searched prior to departing from the housing unit. Every inmate must carry on their person the institution identification card. This is the means staff utilize to properly identify the inmate. It is the Unit Officer’s responsibility to ensure the inmate has his/her identification card on his/her person prior to departing from the unit. The number of inmates escorted at one time on the elevator is directly related to the number of staff available to conduct the escort. One staff member can escort ten (10) inmates in the elevator at one time. Anything more than ten(10), inmates in the elevator causes security and safety concerns. During Inmate Visiting, the Intern Officers and the Activities Officers will assist the Visiting Officers in escoring inmates to and from the Visiting Rooms. The number of December 7, 2018 Sensitive But Unclassified Page 10 of 29 EFTA00108123 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST inmates escorted through the connecting link is directly related to the number of staff available to conduct the escort. Anytime In-Custody inmates are escorted through the connecting link, two staff members must be present for the escort. One staff member positioned at the front of the escort, and the second staff member positioned to the rear of the escort. When an inmate is being escorted to or from the Special Housing Unit, two staff members must be present for the escort. A ratio of 2:1 will always be maintained when escorting inmates to or from the Special Housing Unit. ## ENTRANCE PROCEDURES: ## COVERAGE AND METHODS: Entrance procedures include the control of inmates, employees, visitors or commercial traffic entering the institution. Because of the need for a broad knowledge of the institution and its function, along with a thorough understanding of security requirements, only those officers with such knowledge will normally be staffing these posts. Constant contact with the public requires that these officers display a neatness of appearance, ability to handle people, tactfulness in enforcing regulations and alertness in recognizing security hazards. ## OUTSIDE INMATE DETAILS: During normal duty hours, all outside inmate details, (Warehouse, Building 4, Admin Orderlies, etc.,), will depart from the institution through the Rear Gate. The inmates must be escorted from the unit by the detail supervisor, using the inmate elevator. The inmates must be properly identified, one detail at a time, by the Internal Officer, in the elevator sally port, utilizing the approved gate passes. Once the inmates have been positively identified, the Rear Gate Officer will request for the door leading through the 1st floor sally port to the rear dock. The detail will be further processed by the Rear Gate Officer. All required information will be recorded in the TRUSCOPE program. Any work performed in the Rear Gate is considered outside of the secured perimeter. This means any area on the rear dock to include, Warehouse, and Trash Compactor. The Rear Gate Officer will positively identify and properly process the inmate detail into Rear Sally Port to perform their assigned work. If needed after normal duty hours, weekends and federal holidays, the inmate details will be processed through the Control Center the Operations Lieutenant will designate a staff member to positively identify the detail, in the elevator sally port, utilizing the approved gate passes. December 7, 2018 Sensitive But Unclassified Page 11 of 29 EFTA00108124 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST ## VISITING It is the policy of MCC New York to maintain visiting facilities for the purpose of maintaining family ties. Because of the nature of this facility, visits must be conducted under appropriate supervision so that security is maintained and the visiting privileges extended to inmates and their families are clearly communicated. For the purpose of this policy, the term pre-trial inmate refers to any inmate who is non-cadre, including holdovers, treaty transfers, BICE detainees, state inmates, and any designated inmate other than those assigned to the MCC New York Work Cadre Unit. Staff must be able to verify the identity of visitors before their admission into the institution. Acceptable means of identification are, government-issued identification, passport, state-issued photo identification (with a date of issue and expiration) and valid drivers’ license. In cases where visitors do not have photo identification, they will be required to have three types of identification with signatures. These need not be the sole means of identification. However, identification cards from quick photo places, and check cashing establishments are not acceptable forms of identification. Tactful questioning may clear up doubtful cases. Visitors sixteen (16) and under do not have to show identification unless of course they appear to be older. In such cases, if a visitor under the age of sixteen cannot provide documentation, i.e., a birth certificate (when requested) to prove relationship and age, the visitor will not be allowed into the institution. The following procedures will be in effect regarding authorized visiting lists. Each inmate will complete a visiting list. The visiting list will not exceed ten (10) approved visitors for pretrial inmates and (12) for cadre inmates. Immediate family members and two (2) person of "meaning" will be placed on the visiting list absent strong circumstances that preclude visiting. Immediate family is defined as mother, father, step-parents, step-children, foster parents, grand-children, brothers, sisters, spouse and children. As the situation presents itself, other non-immediate family members will be allowed to visit at the approval of the Associate Warden of Programs (AWP). December 7, 2018 Sensitive But Unclassified Page 12 of 29 EFTA00108125 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST Further, in circumstances, when an inmate requests more than ten visitors to be placed on their visiting list, the Unit Manager will approve / deny any visitor exceeding the limit. Attorney visiting can occur 24 hours a day. Attorneys may visit with their clients (one at a time) in the 3rd Floor Attorney Conference Room from 6:00 A.M. to 8:00 P.M. daily. They require no advance notice. Official visitors including attorneys, interpreters, law enforcement personnel, probation officers, volunteers, etc. are to be searched at the Front Entrance using the "reasonable assurance standard." All visitors are subjected to random testing by utilizing the ION Spectrometry Device Program. Random selection for testing visitors must be conducted in an impartial and non-discriminatory method. Visitors may be tested out of random order when reasonable suspicion exists, suggesting they’ve had possible involvement with illegal substances. ## Visits for Persons Not in General Population: Inmates Hospitalized: Visitors requesting to see a designated or pretrial/ holdover inmate who is hospitalized will be reviewed by all pertinent staff, and the United States Marshals Service - if the inmate is a pretrial inmate. More specifically, the Health Services Administrator (HSA), Chief Correctional Supervisor and Unit Manager will determine whether they should permit the visit. When the HSA recommends against the visit, if the inmate is suffering from an infectious disease, is in a psychotic or emotional state, not in a condition to see visitors, or there are other compelling health regulations that will prohibit the visit, the Health Services Administrator or designee must explain the situation(s) to the visiting party. ## Special Housing Unit Inmates: Ordinarily, an inmate retains visiting privileges while in the Special Housing Unit. Visiting may be restricted via a UDC/DHO sanction. If the restriction is not a UDC/DHO sanction, such restriction must be approved by the Warden. Unit 10-South social and legal visits shall be non-contact unless otherwise determined by the Warden to allow contact visits. December 7, 2018 Sensitive But Unclassified Page 13 of 29 EFTA00108126 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST ## Non-Contact Visits: If the Warden deems it necessary to give an inmate a non-contact visit, the Warden will instruct the SHU Lieutenant to do so. The visit will be conducted in the 10 South Annex visiting room. This visit will be directly supervised to ensure all established visiting procedures are followed. ## Clothing: Appropriate dress is required and must be in good taste. Appropriate dress is required and must be in good taste. Excessively provocative, immodest or revealing attire is reason to deny a visit. Visitors over the age of 12 will not be allowed into the institution in skirts, shorts, or dresses exceeding three inches above the kneecap in length. Bathing suits or any type of swim wear will not be permitted in the institution. See-through clothing, revealing sleeveless garments, halter tops, tube tops, tank tops and any kind of top that reveals the midriff area, low-cut shirts or blouses, revealing front and backless clothing, skin-tight clothing, spandex clothing, leotards, and sweat pants are NOT permitted. Any pants with holes in the knee or buttocks area are also prohibited. Additionally, hooded shirts of any kind, hats, caps, and head scarfs (except for religious reasons) are also prohibited. All visitors are required to wear footwear (no shower shoes of any kind) and undergarments (including bras for females). In accordance with OSHA guidelines, Visitors shoes are to be "closed toed" and have a strap around the heal of the foot. The front lobby officer will not permit visitors to wear jackets or blazers up to the visiting room. Inmates are responsible for advising their visitors of the dress requirements for visitation. Only a Correctional Supervisor and Institution Duty Officer may deny visits for noncompliance. Inmates' attire for visiting includes jumpsuit and bus shoes for pre-trial males; females must wear the blue uniform and bus shoes; cadres must wear khaki uniforms with institutional shoes. A random selection of visitors will be tested with the Ion Spectrometry ## Special Visit Requirements: At times, Clergymen, former or prospective employers, sponsors and parole advisors may request special visits. They must make these requests in writing with sufficient advance notice (72 hours). The request will be reviewed by the Unit Manager for approval. December 7, 2018 Sensitive But Unclassified Page 14 of 29 EFTA00108127 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST - Business Visitor. The Warden has the final authority on the admittance of business visitors and should be notified through the chain of command. Except for pretrial inmates, an inmate is not permitted to engage actively in business or profession. All questions regarding a business visitor should be addressed to the duty Lieutenant and Institution Duty Officer. - Consular Visitors. When it has been determined that an inmate is a citizen of a foreign country, the Warden must permit the consular representative of that country to visit on matters of the legitimate business. After a request has been submitted from the inmate or consulate, a memorandum should be generated from the inmate's Unit Team for the Warden's approval. Once approved, a copy should be maintained in the Lieutenant's Office and the Front Lobbv. - Representatives of Community Groups. The Warden is the approving authority on visits from representative of Community based Groups. A memorandum should be generated and sent through the Chief Correctional Supervisor, Associate Warden, to the Warden for approval. Once approved, a copy should be maintained in the Lieutenant's Office and the Front Lobby. - Minister of Record/Clergy. An existence of an established relationship prior to confinement for visitors does not apply to visitors in this category. These visitors ordinarily provide assistance in release planning, counseling, and discussion of family problems. - Minister of Record An inmate must submit in writing their request to be approved for a visit from his Minister of Record. They must submit their request to the Chaplin. An inmate may only have one minister of record on his/her visiting list at a time. The Minister of Record does NOT count against the total number of authorized regular visitors/ social visitors. Clergy An inmate must submit in writing their request to be approved for a visit from clergy. Visits from clergy (other than the Minister of Record) will be in accordance with the general visitor procedures, and WILL count against the total number of regular visits allowed. On both visits, an approved memorandum will be forwarded through the Chief Correctional Officer and posted in the Lieutenant's Office and the Front Lobby December 7, 2018 Sensitive But Unclassified Page 15 of 29 EFTA00108128 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST Children under the age of sixteen (16) who are placed on the visiting list must be accompanied by an adult who is also an approved visitor. A brief embrace and kiss is permitted when an inmate greets their visitor/child. The same applies upon termination of the visit. During the visit, any physical contact other than hand holding will be considered improper and is prohibited. Children are not permitted to be seated on inmates lap during the course of their visit. Visits with children are to take place only between the inmate identified on the official visiting form and the child listed on the official visiting form with the child's parent or guardian present. TOOL_CONTROL - PURPOSE OF TOOL CONTROL: It is the policy of the Bureau of Prisons to maintain strict control and accountability of tools used and in storage at all institutions. Tool Control procedures are imperative for the following reasons: to provide a tool in good repair for the job at hand, to improve the general appearance of the shop or working area, and to prevent tools from being used to effect escape or assault. - CLASSIFICATION OF TOOLS: All tools are classified as Class AA; Class A; or Class B. The Class AA group includes tools considered too dangerous to leave inside the institution. The Class A group includes tools most likely used in escape, or to do bodily harm to personnel or other inmates. The Class B group includes those of a less hazardous nature. - All tools, where possible, shall be stored on a shadow board as follows: - All class "AA" tool shadow boards will have a white background with a bright (curb) yellow silhouette of each tool. - All Class "A" tool shadow boards will have a white background with a red silhouette of each tool. - All Class "B" tool shadow boards will have a white background with a black silhouette of each tool. December 7, 2018 Sensitive But Unclassified Page 16 of 29 EFTA00108129 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST ## STORAGE AND SUPERVISION OF CLASS "AA" TOOLS: Class "AA" Tools must be removed from the institution at the end of each work day, stored in a combination locked safe in a Class "A" Tool Room, stored in the armory, or turned into the control center. Class "A" Tools must be stored in a metal cage or a class #1 concrete walled room physically separated from Class "B" Tools behind two (2) locked doors. When the Class "A" Tool Room is inside the Class "B" Tool Room, the lock on the Class "B" Tool Room serves as one (1) of the two (2) required locks for the Class "A" Tool Room. Supervision of Class "AA" Tools will be under constant visual supervision. ## STORAGE AND SUPERVISION OF CLASS "A" TOOLS: Class A tools will be kept on a shadow board in a locked room or cabinet. This storage area will be separate and secure from the Class B tools storage area. Only employees are authorized to issue and draw Class A tools from the Tool Room or places of storage. Class A tools will be under the supervision of an employee at all times. Inmates are not permitted to carry them about the institution without an employee escort nor use them without supervision. A complete inventory of Class A tools will be made at the beginning of the workday, before the detail is released for dinner and at the end of the workday. When a Class A tool is lost or misplaced, the Chief Correctional Supervisor will be notified immediately. All inmates who may have had access to the tool will be held at the work location until a thorough search has been made. ## STORAGE AND SUPERVISION OF CLASS "B" TOOLS: All tools not in the Class A or Class AA categories will be considered to be Class B tools. All Class B tools are under the supervision of the employees and must be accounted for at the end of the work day. These tools must be issued to inmates, in the presence of their supervisor. All Class B tools must be gathered from the work area and moved to the storage area at the end of the work day. When a Class B tools is lost or misplaced, a search for it will be initiated and a written report will be made to the Chief Correctional Supervisor and the department head covering the details of the loss at the end of the day. December 7, 2018 Sensitive But Unclassified Page 17 of 29 EFTA00108130 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST ## TOOL INVENTORIES: Up-to-date inventories will be kept by all shops, industries, school and any other person having tools issued to them or stored under their supervision Unit Officers having items such as scissors, etc., on the unit should be particularly careful as to the whereabouts and the accountability of these items. The Tool Room Officer will maintain a record of all tools in possession of the institution. ## BROKEN OR WORN-OUT TOOLS: Broken or worn-out tools will be removed from the shadow board and returned to the Central Tool Room for replacement. If it is determined that they cannot be surveyed and replaced, Class A tools such a saw blades, etc., requiring replacement, will be returned to the Central Tool Room for disposal. ## FOOD SERVICE TOOLS: A knife and tool equipment cage with a shadow board and adequate locking device shall be located in the Food Service Department. All hazardous knives and tools will be marked with an identification symbol. All knives will be chitted out of the knife cage and attached to the cutting table by the responsible employee. The accountability of the knives will be checked at frequent intervals during the shift and at the end of the day. ## CONTROLLED FOOD ITEMS: Special attention must be given to food items such as yeast, nutmeg, fruits, and fruit juices. Of this group, yeast shall be locked in a secure box in a refrigerated area. An inventory shall be kept, indicating the date and quantity of issue, receipts, the balance on hand, and the initials of the responsible employee. Yeast shall be dispensed only by the Food Service employee and kept under strict supervision. ## CONTROL OF HAZARDOUS AND POISONOUS CHEMICALS: Inventories will be maintained of all poisonous and toxic fluids used in the institution, such as narcotics, wood alcohols, methyl-alcohol, ditto fluids, acids, gases etc. These items will be stored in a locked cabinet and will be drawn by an employee only, when authorized by the department supervisors. The issuing office will record the date, time, amount, and who received the item. December 7, 2018 Sensitive But Unclassified Page 18 of 29 EFTA00108131 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST ## KEY AND LOCK CONTROL POLICY: It is the policy of the Bureau of Prisons to maintain proper control of keys and locks at all times. The purpose of this is to establish procedures for control and inventory of institution keys and locks. Further detailed information can be obtained by referring to BOP Program Statements. All keys authorized for daily use will be stored on the Control Center key board when not in use. Sets of keys are identified by letter and number with the number of keys in that set indicated. Two listings of key locations identifying active and emergency keys can be found in the Control Center and in the office of the Security Officer. ## RESTRICTED AND EMERGENCY KEYS: Restricted keys have blue/black tags on the keyboard in the Control Center. The Watch Supervisor will be notified when it becomes necessary to draw keys for a department or post other than his/her assigned are, or to a restricted area, such as the commissary, storeroom, etc. The officer will prepare a Restricted Key Form indicating the purpose for entering such area. Emergency keys or red-lined keys will be issued only at the direction of the Warden, Chief of Correctional Services, Associate Warden, Watch Supervisor or the Institution Duty Officer. Acting positions may delegate the drawing of keys for a specific time period via memo through the Captain. ## HANDLING OF KEYS: Keys will be carried on a ring which is securely fastened to a chain affixed to the belt of the officer. Discussion of key numbers and reference to their use will be avoided in the presence of inmates. Keys should never be carelessly thrown around, dropped, or left unattended, etc. Always personally hand the keys to your relief so they remain in the personal possession of the officer at all times. Each officer has the responsibility to count the number of keys on each set to ensure that all keys are present. Inmates will never be permitted to handle keys designated for employee use at any time, or under any circumstances. Should an employee take keys home, the keys must be brought back to the institution immediately. December 7, 2018 Sensitive But Unclassified Page 19 of 29 EFTA00108132 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST LOST OR MISPLACED·KEYS: If a key or a set of keys is lost or misplaced, the officer will immediately report it to the Watch Supervisor by telephone or in person so that adequate safeguards may be placed in effect. The area the keys were last in will be immediately secured and all inmates in the area will be searched. This will be followed by a written report to the Chief of Correctional Services as soon as circumstances permit. ## REPLACEMENT OF BROKEN OR DAMAGED KEYS: Whenever a key is broken or damaged, the employee concerned will submit a request for replacement to the Security Officer. All parts of the broken key will be retrieved from the key way immediately to prevent inmates from gaining access to them. A replacement key will be issued by the Security Officer in accordance with established procedures. If the key is broken or damaged and immediate replacement is needed, the Watch Supervisor will be notified and will take appropriate action. If it is not possible to retrieve the broken portion from the lock, the employee will remain at the lock until the broken portion can be retrieved. ## REQUEST FOR REMOVAL AND ADDITION OF KEYS: When it becomes necessary for a new key to be added to your key ring, submit a Security Work Request to the Chief Correctional Supervisor for approval and signature, stating the reason the key is needed, your key ring number and the institution key number if possible. If a key is no longer needed, submit a Security Work Request to the Security Officer. ## INMATE URINALYSIS PROGRAM: Urine Surveillance and Narcotic Identification, inmate urine samples will be taken at different hours (early morning, noon, late evening). Therefore in order to accomplish this a weekly urinalysis test roster has been established for all inmates that fall under the random testing roster. It is critical that when inmates are notified for UA testing that they are not left unsupervised. They must be watched from the time of notification until they report for testing at the Lieutenants Office. It is also imperative that when conducting a UA test of an inmate that the subject is also tested for alcohol by using the Alco-Sensor III. December 7, 2018 Sensitive But Unclassified Page 20 of 29 EFTA00108133 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST ## CALL-OUTS: Sufficient copies of the master call-out sheet for distribution to all units will be copied and forwarded to the Control Center Officer so that the Morning Watch Control Center Officer can place one in each detail pouch. Extra copies of the call-outs will be placed at the detail pouch cabinet. Unit officers will post the call-out in the housing units. The employee who places an inmate on call-out must ensure the requested inmate arrives at the specified time. If the inmate does not arrive as scheduled, the requesting staff member shall contact the staff member responsible for the inmate’s accountability. If the inmate(s) is/are found to be in an area other than the assigned callout area, it is the responsibility of the staff member(s) or department that has placed the inmate(s) on call-out to prepare an incident report for the inmate’s failure to report to call-out. If efforts to locate the inmate fail, the inmate shall be immediately reported to the shift lieutenant as missing and appropriate action initiated to locate the inmate. ## CELL ASSIGNMENT - SEXUAL OFFENDER/PROTECTIVE CUSTODY Cell assignments will be determined in an methodical manner. This involves the SHU Lieutenant and OIC, Psychology staff, Unit Team as well as Investigative staff, in determining suitability of cellmates for inmates in protective custody and/or sexual offenders. Most inmates do not like to be housed with sexual offenders or protective custody inmates. Housing the wrong inmates with sexual offenders or protective custody inmates, can lead to serious assaults and/or homicide. Inmates cannot be allowed to choose their roommates, but it is understood that some inmates may be better housed with inmates of like backgrounds/affiliations, than arbitrarily housing the inmates without considering all variables. As noted earlier, protective custody and sexual offenders will be screened thoroughly. If there are no single cells available, this review will be crucial in minimizing the potential for assault. ## HIGH RISK LIST During the weekly SHU meeting, the Warden will be provided a list of those inmates who are considered high risk from a psychological and management stand point. The Captain and Chief Psychologist should be responsible for generating this list. This list will be provided to the Lieutenants’ office and the Duty Officers so they are informed should a high risk inmate act out and be in need of medical or psychological attention. December 7, 2018 Sensitive But Unclassified Page 21 of 29 EFTA00108134 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST Additionally, the Captain should inform the Warden of any camera malfunctions, plumbing problems, or issues that may cause problems, as well as the corrective actions taken/attempted to rectify these issues. Inoperable security equipment, during serious incidents, prevents staff from being able to record and or/view the incident for possible prosecution or administrative action. ## SUICIDE PREVENTION INFORMATION ## BOP HIGH RISK GROUPS - New Inmates - The first few hours and days after admission can be critical. Newly incarcerated inmates may experience feelings such as shame, guilt, fear, sadness, anger, agitation, depression, relationship problems, legal concerns, hopelessness, and helplessness, which can contribute to increased suicide risk. - Protective Custody - Inmates who volunteer to enter protective custody are at high risk for suicide, especially during the first 72 hours in SHU. These inmates should be referred to psychology services immediately. - Long-term Protective Custody Inmates - These inmates are particularly vulnerable to depression that can lead to a suicide attempt, and should be monitored closely while they are in SHU. - Inmates Taking Medication for Mental Health Reasons - These inmates are vulnerable to developing suicidal thoughts and attempting suicide by overdosing on their medication. Inmates on medication should be monitored to make sure they are not hoarding medication. Any signs of distress, deterioration in hygiene, or sudden changes in behavior should be reported to psychology. ## FACTORS THAT CAN INCREASE THE PROBABILITY THAT AN INMATE MAY BECOME SUICIDAL: Mental Health Factors History of mental illness 1. Is the inmate depressed, actively psychotic? 2. Has the inmate been compliant with psychotropic medication? 3. Have there been changes in eating, sleeping, hygiene, weight, recreation, activity level? Prior suicide attempt 1. How lethal was the attempt? 2. How many attempts have been made? December 7, 2018 Sensitive But Unclassified Page 22 of 29 EFTA00108135 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST ## Inmate's current mood, affect, and behavior 1. Is the inmate emotionally upset, angry, and easily agitated? 2. Are the inmate's thoughts clear and goal directed (vs. delusional or psychotic in nature)? 3. Is the inmate depressed, has there been a recent loss? 4. Has hopelessness persisted even after the depression has lifted? 5. Has the inmate given away property, revised a will, or requested a phone call to say his goodbyes? 1. Does the inmate have a chronic life threatening medical illness? ## Medical Condition(s)/Chronic Pain 2. Has the inmate's overall health diminished recently? 3. Is the inmate experiencing pain or other negative symptoms? ## Relationship Difficulties 1. Has the inmate received a Dear John letter? 2. Have communications and or visits decreased? 3. Has there been a change in the relationship? ## Situational Factors 1. Legal issues - pending indictment; loss of appeal to reduce sentence. 2. Difficulties with staff or other inmates. 3. Gambling debts, drugs. 4. Ending of a close relationship with another inmate. 5. Possible victim of a sexual assault. ## REPORTING AND DOCUMENTING INMATE BEHAVIOR Report Your Concerns: Any inmate behavior(s) that is questionable and may reflect a change in mental health status should be reported to the Shift Lieutenant immediately. During non-working hours: Inform the Shift Lieutenant of any questionable inmate behavior. He/she will determine if the on-call psychologist needs to be contacted. Segregation Log Book: Any changes in inmate behaviors should be noted in the TRUSCOPE program. A detailed note regarding the observed behavior is advisable. Documenting in the TRUSCOPE program serves two purposes. First, the entry serves as a means of communication for other staff members. Second, it provides an accurate account of activity during your shift. Documentation should be neat, legible, and professional. December 7, 2018 Sensitive But Unclassified Page 23 of 29 EFTA00108136 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST ## RESPONDING TO A SUICIDE EMERGENCY A Segregation Officer observing an inmate in the act of committing suicide, causing other self-injurious behavior, or who appears to have committed suicide will call for back-up before entering the cell. The officer will notify the Control Center and the Lieutenant’s Office by radio of the situation and request immediate back-up. BACK-UP MUST BE PRESENT IN ORDER TO ENTER A CELL. The “cut-down” tool is located in the storage closet on a shadow board. It is the #1 officer’s responsibility to locate this item at the start of the shift. This tool is only authorized to be used in emergency situations. Miscellaneous use of this tool is not permitted and will result in dulling the blade of the tool. In the event an inmate commits suicide, the scene of the suicide will be treated in a manner consistent with the investigation of an inmate death. All measures necessary to preserve and document the evidence needed to support subsequent investigations will be maintained or otherwise adequately recorded. ## SEXUAL ASSAULT PROTOCOL ## Reporting In all cases of reported sexually abusive behaviors (e.g., from alleged victim, staff, and/or "third party") the following will occur: ## The Operations Lieutenant will be notified immediately and he/she will: - Immediately safeguard the inmate (which will vary depending on the severity of the alleged sexually abusive behavior and could range from monitoring the situation, changing housing assignments, changing work assignment, placing alleged victim and perpetrator in Special Housing, etc.); - Promptly refer all inmates reported or suspected of being the victim of sexually abusive behavior to Psychology Services for assessment of vulnerability and treatment needs; - During business hours, ensure that the SIS, Chief of Correctional Services, Program Coordinator, and Warden are notified; and During non-business hours, ensure that the SIS, Chief of Correctional Services, Program Coordinator, Duty Officer, and the on-call Psychologist are notified. - The Program Coordinator will review the psychological assessment and other relevant factors and make a determination as to whether or not to proceed with the full activation of the Response Protocol. December 7, 2018 Sensitive But Unclassified Page 24 of 29 EFTA00108137 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST ## Responding Not all allegations of sexually abusive behavior will require full activation of the Response Protocol. In some cases, the Program Coordinator will determine that there is not sufficient reason to proceed (e.g., the alleged victim credibly recanted; the alleged perpetrator was not in the institution on the date of the allegation, the inmates involved independently report a non-coercive sexual encounter, etc.) and the Response Protocol may be terminated. In cases where more information is needed, or in cases where there is a credible and serious allegation or instance of sexually abusive behavior, the full Response Protocol will be implemented. Once the Program Coordinator determines that the intervention should continue, a sensitive and coordinated response is necessary. Services will be provided in an environment that meets both security and therapeutic needs. The full Response Protocol, monitored by the Program Coordinator, involves the following components: ## Protection All appropriate staff will consult and determine the actions to be taken to prevent further sexually abusive behavior both to the alleged victim (e.g. change in work assignments, change in housing assignment, closer supervision, protective custody, transfer, etc.) and/or by the alleged perpetrator (e.g., remove from compound, change housing assignment, etc.). The Captain will ensure that a STG category of "V SA UNV" is entered into SENTRY, and in instances where an inmate perpetrator is alleged, will enter the STG category of "P SA UNV" for that inmate (See Section 13.b. for further details). ## PSYCHOLOGICAL: Psychology staff are responsible for crisis intervention, assessment of treatment needs, documentation of the evaluation results, treatment, psychiatric referral, and/or other treatment options related to the alleged victim. In addition, Psychology staff provide guidance to Unit Management and Community Corrections staff regarding an inmate’s post-release mental health needs. Inmate perpetrators (or alleged perpetrators) of sexually abusive behaviors will be referred by the Operations Lieutenant to Psychology Services. Inmates considered high-risk for sexual re-offending may be referred to specialty treatment and/or management programs, individual or group counseling, or may be managed through standard correctional techniques. December 7, 2018 Sensitive But Unclassified Page 25 of 29 EFTA00108138 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST If an inmate perpetrator is determined in need of treatment services and refuses treatment, Psychology Services staff will document the refusal and place it in the medical section of the Inmate Central File and notify the referring staff of the refusal. Documentation of treatment compliance or refusal ensures continuity of care within, between, and outside the Bureau. ## Examination Medical staff are responsible for examination, documentation, and treatment of inmate injuries arising from sexually abusive behaviors, including testing when appropriate for pregnancy, HIV and other sexually transmitted diseases (STDs). Where indicated, medical staff, trained in the collection of sexual assault evidence (i.e., "rape kit") should conduct an examination for physical evidence which may be used later in formal investigations. At institutions where Health Services staff are neither trained nor certified in sexual assault evidence gathering, the inmate will be examined at the institution by trained health care professionals from the local community or at the local community facility equipped (in accordance with local laws) to evaluate and treat sexual assault victims. Prophylactic treatment and follow-up for sexually transmitted diseases will be offered to all inmate victims, as appropriate. Whenever an inmate is referred to Health Services for examination and treatment of injuries related to sexually abusive behavior, staff will encourage the inmate victim to complete an Inmate Injury Assessment and Follow-up form (BP-S362) as required by the Program Statement on Patient Care. ## Investigation In cases where the full Response Protocol is activated, staff are trained to investigate allegations of sexually abusive behavior thoroughly. The information concerning the identity of the alleged inmate victim and the specific facts of the case are limited to those staff who need-to-know because of their involvement with the victim’s welfare and the investigation of the incident. This is important not only to preserve the victim’s privacy but also to preserve maximum flexibility to investigate the allegations. ## Initial Notifications: Upon activating the full Response Protocol, the investigation phase is initiated and the following notification(s) will be made: ## Inmate Perpetrator on Inmate Victim: In the event that an inmate is alleged to have perpetrated sexually abusive behavior against another inmate, the Special Investigative Agent (or SIS) will be notified immediately. December 7, 2018 Sensitive But Unclassified Page 26 of 29 EFTA00108139 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST ## Staff Perpetrator on Inmate Victim: In the event that a staff member is alleged to have perpetrated sexually abusive behavior against an inmate, the Warden will be notified immediately. The Warden will notify the Regional Director and the Office of Internal Affairs (OIA), who will in turn notify the Office of the Inspector General (OIG), and when appropriate, will notify the Federal Bureau of Investigation (FBI). ## Inmate Perpetrator on Staff Victim: In the event that an inmate is alleged to have perpetrated sexually abusive behavior against a staff member, the SIA/SIS will be contacted immediately with follow-up notification to the Warden. ## Crime Scene Preservation: The staff first responder will preserve the crime scene. SIS staff will be responsible for collecting information/evidence. The investigation, in coordination with the agency to which the case may be referred, will follow the guidance given in the Special Investigative Supervisor’s Manual that outlines gathering and processing procedures. ## Physical Evidence Collection: When there is a report of a recent Rape or Sexual Assault with an Object, or there is a strong suspicion that a recent, serious assault may have been sexual in nature, a thorough physical examination of the alleged victim - to include a "rape kit" will be completed immediately. Physical evidence collection may also include an examination of, and collection of physical evidence from the suspected perpetrator(s). ## Arter Action Reviews of Violent Sexual Assaults: Following any incident of Rape or Sexual Assault with an Object, the Warden, Program Coordinator, Chief of Correctional Services, Health Services Administrator, and Chief Psychologist will meet and review the incident. This review is to assess the reasonableness of the actions of staff following the incident, to ensure the security and treatment needs of the inmate victim have been addressed adequately and the management and investigation of the inmate or staff perpetrator is progressing appropriately. Within two working days after the initial reporting of the Rape or Sexual Assault with an Object, a written report highlighting the relevant facts should be produced and the Warden or designee will personally attest by his or her signature that the review has taken place and that the steps taken by staff were either appropriate or inappropriate. A copy of this report will be forwarded to the Regional Director. December 7, 2018 Sensitive But Unclassified Page 27 of 29 EFTA00108140 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST Consideration for staff impacted by the incident is necessary. Arrangements for debriefing affected staff and referral to appropriate services to mitigate the stress associated with these events should be offered. ## Administrative Disciplinary Process and Prosecution: In keeping with this "zero tolerance" policy, perpetrators of sexually abusive behavior will be disciplined and/or referred for prosecution. ## Tracking Sexually Abusive Behavior: Tracking and analyzing the incidents of sexually abusive behavior are critical to the safety and management of inmates and the security of all Bureau facilities. Monitoring these incidents allows the Bureau to assess the effectiveness of current policy and procedures in regard to the extent of sexual victimization. To ensure full and accurate reporting and analysis, the SIS will maintain secure investigative files which include data on: - The victim(s) and perpetrator(s) of sexually abusive behavior; - Crime characteristics; - Formal and/or informal action(s) taken; - All collateral reports, supporting memoranda, and videotapes; - Medical forms; and - Any other evidentiary materials pertaining to the allegation. The Office of Internal Affairs will report the cumulated data on the inmate victims of staff and inmate sexually abusive behavior to all Chief Executive Officers and the Psychology Services Administrator at the end of each quarter and at the end of each fiscal year. ## SUICIDAL SITUATION IN SHU OR THE HOUSING UNITS: If you are the first person to notice an inmate hanging, you should call for staff assistance (Operations Lieutenant & Control Center)and remain calm and wait until sufficient staff and Lieutenant arrive prior to handcuffing the inmate=s cell mate(s) (if applicable) and unlocking the cell door. If feasible, obtain protective equipment from the above mentioned areas. Cut the inmate down, protecting the head and neck area. Always administer life-saving procedures. December 7, 2018 Sensitive But Unclassified Page 28 of 29 EFTA00108141 METROPOLITAN CORRECTIONAL CENTER NEW YORK, NEW YORK GENERAL POST ORDERS SPECIAL HOUSING UNIT THIS IS NOT AN ARMED POST Post Orders, the TRUSCOPE program and log books are confidential documents and should never be left unattended or in an area accessible to inmates. Post Orders must be secured at all times when not in use by staff. It is the responsibility of the employee to inform the employer of the fact they have not been able or afforded the opportunity to read such orders. The employer will then advise the employee of the general requirements of the post, and answer any questions. Employees assuming posts under these circumstances still have the responsibility of exercising sound correctional judgment based upon their training and experience and will make reasonable efforts before assuming your post. After reading the post orders, the employee must sign and date the Post Order Review Sheet which is located in Section 5 of this document. These post orders are not intended to describe in detail all the officers' responsibilities. Good judgment and common sense are expected in all situations not covered in these post orders. NOTE: IT IS POLICY OF THE BUREAU OF PRISONS THAT IF AN INMATE(S) SHOULD APPROACH YOU OR YOUR POST WITH A STAFF MEMBER HOSTAGE, YOUR FIRST CONSIDERATION IS THE SECURITY OF THE INSTITUTION AND UNDER NO CIRCUMSTANCES WILL INMATES BE PERMITTED TO ESCAPE. ANY EMPLOYEE TAKEN HOSTAGE, REGARDLESS OF RANK, HAS NO AUTHORITY. Jermaine C. Darden, Captain 12/7/18 Date December 7, 2018 Sensitive But Unclassified Page 29 of 29 EFTA00108142
FIREARMS AND BADGESP.S. 500.13
INMATE ACCOUNTABILITYI.S. NYM 5511.06
INMATE PERSONAL PROPERTYI.S. NYM 5580.07
SECURITY INSPECTIONSI.S. NYM 5500.13
TOOL CONTROLI.S. NYM 5500.13
MAIL MANAGEMENTP.S. 5800.16
VISITING PROCEDURESI.S. NYM 5267.08
INMATE CORRESPONDENCEI.S. NYM 5265.14
ALCOHOL SURVEILLANCE/TESTINGI.S. NYM 6590.07
ENTRANCE PROCEDURESI.S. NYM 5500.13
INMATE TELEPHONESP.S. 5264.08
ON SCREENINGP.S. 5522.02
SEARCHING/DETAINING PERSONSP.S. 5510.15
SEXUAL ABUSE PREVENTION/INTERVENTIONP.S. 5324.12
INMATE DISCIPLINEP.S. 5270.09
SPECIAL HOUSINGP.S. 5270.10
SUICIDE PREVENTIONP.S. 5324.08
SEARCHES OF HOUSING UNITS/INMATES AND WORK AREASP.S. 5521.06
ESCORTED TRIPSP.S. 5538.07
USE OF FORCE/APPLICATION OF RESTRAINTSI.S. NYM 5566.06
POSTED PICTURE FILEP.S. 5510.13
HUNGER STRIKESP.S. 5562.05
ESCAPES DEATH NOTIFICATIONSP.S. 5553.07